> For the complete documentation index, see [llms.txt](https://guides.accentvoice.com/voiceone-meetings-user-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://guides.accentvoice.com/voiceone-meetings-user-guide/hosting-attending-a-meeting.md). # Hosting/Attending a Meeting ## Starting/Joining a Meeting ### Via One-Click Link When starting or joining a meeting, simply click the personal meeting link you were provided by the meeting host or copy and paste that link into a supported web browser. The link will be formatted in the following manner: ### Via Web Browser Homepage If you are using the VoiceONE Meetings homepage you may enter the full link in the box labeled "Start a new meeting" or just the room name (jondoe\_xyzinc). ![VoiceONE Meetings web browser homepage](/files/-MJ2clU4mLlGBg8oZLUg) ### Via VoiceONE Meetings App (Desktop or Mobile) Via the VoiceONE desktop and mobile apps enter the meeting room ID or the full link which was provided, and select "Go" to enter the room. ![VoiceONE Meetings desktop app home screen](/files/-MJ2ddaXu9IG726pF1A8) ![VoiceONE Meetings mobile home screen](/files/-MJ2e1FwA_lqG-X-7ODO) Once you have you have entered the room the meeting will start when at least one other participant joins. For details on in-meeting controls and options please view the [In-Meeting Controls & Options](/voiceone-meetings-user-guide/hosting-a-meeting.md) guide page. ### Entering the meeting room #### Pre-Meeting Screen (Web Browser & Desktop App) When an attendee enters a meeting, the first screen presented is the Pre-Meeting screen. The Pre-Meeting allows the user to properly set the audio and video inputs and ensure all functions are working before entering the meeting. Once it is determined all functions are properly working the user must simply click the "Join Meeting" button to enter the meeting room. ![Pre-Meeting Screen](/files/-MRMRzSW-5egqYuvrcCu) #### Meeting Lobby/Password The meeting host has the option to enable the meeting lobby and/or a meeting password to ensure an extra element of privacy. If the host has enabled the meeting lobby the attendee will be granted access to the meeting upon approval by the host. ![An attendee waiting for access to be granted to a meeting (Web/Desktop)](/files/-MRMTzq4hFoiM1T7urZG) ![An attendee waiting for access to be granted to a meeting (Mobile)](/files/-MRMX1Zo9y3xcm-3-ntP) **Note:** If a meeting password exists the attendee may bypass waiting in the meeting lobby by entering the meeting password. ### Waiting for the Meeting Host Upon entry, if the host has not yet joined and opened the meeting room a message will be displayed communicating to attendees that the meeting will begin upon the host's arrival. The host may enter their credentials by clicking the "I am the host" button and authenticating. Once the host authenticates, the meeting will begin and all waiting participants will join, participants will be asked to enter their name upon joining as well. The host must authenticate and launch the meeting room for the meeting to begin, otherwise all participants (web & dial-in) will remain in a waiting state. ![](/files/-MJ2fA-O1wXAV4ds-jA7) ### Entering User Credentials (Meeting Host Only) If you are the host and an authorized Meetings user, you can enter the room at any time by entering your credentials into the host log in window. These credentials were provided by Accent personnel or via an authorized representative from your organization. Once initially provided, the web browser and the VoiceONE Meetings app will store these credentials and authentication for quick access to future meetings. ![Meeting host authentication box](/files/-MCtuWlfCMFtmk_bflih) When signing in with your host credentials you can access meeting options such as: setting a meeting password for additional security, enabling lobby mode, muting all participants on arrival, selecting everyone follows host, and everyone starts hidden among other options. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://guides.accentvoice.com/voiceone-meetings-user-guide/hosting-attending-a-meeting.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.